It is essential to keep medical records safe, secure, and organized for safety reasons. When you run a business, you need to keep track of absolutely everything that involves your employees and your establishment. If you ever ask yourself how to keep the files organized, we have three ways to efficiently track and maintain medical records so that nothing gets lost.
Technology is vital in everything we do. Companies are continuously developing new software to help ease our lives; this comes in handy when you need to organize and keep everything in one place. Medical Record and Immunization Tracking software can offer a secure, compliant way to maintain employee medical records.
We, as a company, provide medical and immunization tracking systems that help provide the most recent and up-to-date information on your employees. Despite outdated misconceptions about medical tracking software, having online records allows you to easily know when important documents expire or when it is time for your staff to get immunization shots.
You should store medical records separately from business records because there are different types of information located in each type of record. Our software keeps them separate and secure with the necessary security measures like firewalls and encryption.
Medical Records Binder
A Medical records binder is one way to keep physical papers stored, though it does not provide the security that a Medical Record and Immunization Tracking software offers. Depending on how big your company is, you can assign a color for each employee and keep track of everything, including different types of background checks you must keep on file. Add color tabs to each folder to identify special requirements or important information.
Having a physical binder may make transportation and access more manageable, but this also opens the door for the physical information to be removed or viewed without authorization. Because of the physical nature of binders, always keep the folders inside a locked safe. These records contain detailed information about your employees, including Social Security numbers and dates of birth; reasons why only specific personnel should have access to them and why a Medical Record and Immunization tracking software may be better.
Whether physical or online, keeping track of records requires close attention to detail. Some companies specialize in organizing your business for you, and they’ll track all your essential information. You can also hire a person to dedicate time to managing and handling important files. Of the three ways to track and maintain medical records efficiently, help from professionals is the best option to pursue.
No matter the decision you make, remember that it is of the utmost importance to keep any medical records on your employees secure. As a business or employer, it is up to you to keep these records maintained, safe, and compliant. If you’d like help conducting background checks, you can hire a third-party like PSI Background Check to conduct background checks on employees both pre- and post-employment.